Youth Program Registry

The Youth Program Registry is where youth program activities are recorded, including program details and the staff associated with an approved youth program on or off campus, virtually or by a third-party. 

Youth Program Registration Resources

Registry Requirements

Each youth program must be registered at least 30 days prior to the start of the program. Prior to working in activities and programs with minors, any Designated Individual and Program Director must have successfully completed the requisite requirements, including the background screening process and .  

Resources are available to assist you with the youth program registration process. 

Types of Youth Programs 

Youth programs include university-sponsored or hosted (on-site, off-site or online) workshops, group lessons, conferences, seminars, camps, competitions, internships, group experiential learning opportunities or other enrichment programs with participants who are under the age of 18 and not enrolled or accepted for enrollment as a student at the University.  

Activities that follow alternate processes/requirements (see full policy for details) include: 

  • 4-H activities 

  • Athletic recruitment 

  • Research studies involving minors   

Activities not subject to policy requirements include: 

  • School/organization trips where minors are accompanied throughout the trip by an adult chaperone from their school/organization.

  • Performances or events open to the public. 

  • Official University admissions events where minors are accompanied throughout by a parent/guardian. 

  • Visits in the workplace where minors are accompanied by a parent/guardian. 

  • Day care, preschool, or elementary school providers affiliated with the University. 

  • Clinical services, including but not limited to health care, therapy services, and developmental evaluations. 

To complete registration, follow the procedure in the Youth Protection Guide, and your department's approval process. Processes will vary depending on whether you are hosting a university or non-university program. 

University Programs 

For university programs, program coordinators should visit the Youth Program Registry to submit upcoming programs. 

Ongoing and pre-established activities and programs with minors must be registered on an annual basis prior to the start of the university’s academic year (i.e., August).  

Registration for other activities and programs with minors should be completed thirty (30) days in advance.   

Designated individuals must complete background checks, driver's record checks if providing transportation, and Youth Protection training before beginning an activity or program with minors.  

Programs that fail to comply with the Youth Protection Policy and its requirements may be subject to an escalation process that could result in suspension or termination of operations. 

Non-University Programs 

Register non-university programs by submitting program details through the online , then complete a Facility User Agreement, including the Youth Policy Addendum. 

The university reserves the right to require proof of compliance for any policy requirement, which includes but is not limited to: 

  • Completed background and U.S. Department of Justice sex offender registry checks within the prior three years and at least 30 days prior to the program on all program personnel. 

  • Program leaders' awareness of how to report any incident/concerns. 

  • Program structure eliminates one-on-one time between an adult and a minor in a private area not readily observable by others.   

Additionally, all program-related brochures, websites, advertising materials, etc. should contain the following statement: 

"[Program Name] is solely operated by [Legal Name of Entity], which is not affiliated with The Curators of the 91Ï㽶¶ÌÊÓƵ." 
 
Programs that fail to comply with the Youth Protection Policy and its requirements may be subject to suspension or termination of operations.